Terms and Conditions

4. Schedule A



1.1 In this Agreement:

1.1.1 “Agreement” means this agreement, and any schedules hereto, as amended from time to time;

1.1.2 “Day” means each business day, excluding Saturdays, Sundays and South African public holidays;

1.1.3 “Current Release” means the most recent Release of the Software;

1.1.4 “Customization” means customizing, adapting or changing the Software interface or merging the Software with other programs within the existing functionality, but excludes Enhancements;

1.1.5 “Deliverable” means delivery of the Installation;

1.1.6 “Disabling Event” means: Customizations, Enhancements or Working Solutions made by persons not authorized by Ecash (Pty) Ltd; use of the Software other than for the purpose provided in the Software Documentation; use of the Software other than with the hardware or software recommended by Ecash (Pty) Ltd; use of a version of the Software that is not the Current Release supplied to Licensee; failure by Licensee to implement reasonable recommendations or solutions issued by Ecash (Pty) Ltd within a reasonable period; Faults caused or exacerbated by hardware and/or software used in conjunction with the Software and not supplied by Ecash (Pty) Ltd; or use of the Software with software or hardware that Ecash (Pty) Ltd has notified Licensee is incompatible with the Software;

1.1.7 “Effective Date” means the date of commencement of the Installation, notwithstanding date of signature hereto, or such other date as agreed between the Parties in writing;

1.1.8 “Effective Month” means the month of the Effective Date;

1.1.9 “Enhancements” means significant changes resulting in the addition of a new feature or capability to the Software, and changes that permit use of the Software on hardware or with software other than that for which the Software was initially designed;

1.1.10 “Fault” means the Software fails to substantially conform to the Specified Functionality, excluding any divergence that is: trivial, cosmetic, or has no material impact upon Use of the Software;

1.1.11 “Hardware” means any computer equipment or other goods required for use with the Software, or any device or computer on which Software may be installed;

1.1.12 “Installation” means the services performed by Ecash (Pty) Ltd to install the Software for Use by Licensee as specified in the Project Plan;

1.1.13 “License” means the License as specified in clause 2 below;

1.1.14 “Media” means the media on which the Software and Software Documentation are recorded or printed as provided by Ecash (Pty) Ltd;

1.1.15 “Number of Licenses” means the number of Software Licenses acquired by Licensee as specified in Schedule 2.1;

1.1.16 “Party/ies” means the parties hereto, individually or collectively;

1.1.17 “Project Plan” means any document describing, inter alia and as applicable: Licensee’s requirements; the Parties’ respective resources dedicated to facilitating the Software development and Installation and their roles; the relevant phases; the implementation time frame;

1.1.18 “Release” means a new version of the Software released by Ecash (Pty) Ltd from time to time; and acceptance testing procedures;

1.1.19 “Rental” means the aggregate monthly fee payable by Licensee to Ecash (Pty) Ltd pursuant to 3.1 below;

1.1.20 “Software” means the software modules developed at the instance of and owned by Ecash (Pty) Ltd, and licensed to Licensee as specified herein;

1.1.21 “Software Documentation” means any operating manuals, user instructions, or other documents for aiding in the use of the Software;

1.1.22 “Specified Functionality” means the functions of the Software described in: in the case of Software, the Software Documentation; in the case of Customizations or Enhancements, any functional specification document; the Project Plan; or in such other document, as applicable, including Ecash (Pty) Ltd proposal/quotation and any applicable design documentation. In the event of inconsistency, the later dated document will apply;

1.1.23 “Support” means the Software support services as set out in Ecash (Pty) Ltd Support Service Level Agreement, as applicable;

1.1.24 “Standard Hours” means 08h00 to 16h30 on each business Day;

1.1.25 “System Administrator/s” means the person/s appointed by Licensee to: administer the Software; provide first level support to Licensee’s users; liaise with Ecash (Pty) Ltd; and where relevant, train the users;

1.1.26 “Upgrade Fee” means the fee charged by Ecash (Pty) Ltd for the supply of a new Release;

1.1.27 “Use” means: loading, running or displaying the Software; possessing and/or using the Software Documentation; using and/or accessing the Software; or storing the Software for such purpose;

1.1.28 “Working Solution” means the provision of, as applicable, an incremental enhancement or error fix to the Software, or a change allowing the Software to meet the Specified Functionality without necessarily eliminating a Fault.

1.2 Words not defined herein but having a commonly understood meaning in the Information Technology sector will be interpreted as having that meaning.

1.3 Words signifying the singular include the plural and vice versa, any one gender includes the other gender, and natural persons include juristic persons.

1.4 Any rule of construction that an agreement be interpreted against the party responsible for preparing the agreement will not apply.

1.5 In the case of inconsistency between this Agreement and any other document, this Agreement will prevail to the extent of such inconsistency.


Ecash (Pty) Ltd grants Licensee a non-exclusive, non-transferable License to Use the Software from the Effective Date, limited to the number of Licenses specified in Schedule 2.1.


3.1 Rental

3.1.1 The Rental documented in Schedule 2.2 will be payable by Licensee to Ecash (Pty) Ltd monthly in advance, on or before the first day of each month, with the exception of the first month’s payment, which will be due and payable within 5 (five) Days from the Effective Date. Where the Effective Date is not the first day of a month, the Rental for such first month will be pro-rated accordingly.

3.1.2 The Rental is payable in respect of and limited to Licensee’s right to Use the Software and excludes the cost of Installation, Training, Customization, Enhancement, Support or other services unless otherwise agreed or the contrary is specified in Schedules 2.2 hereto.

3.1.3 The Rental will increase annually in an amount equal to the higher of 10% or CPI+3% (consumer price index plus three percent) with effect from the anniversary of the 1st day of the Effective Month..

3.1.4 If Licensee’s system configuration changes for any reason, including an Enhancement, Ecash (Pty) Ltd will have the right to increase the Rental pro rata.

3.1.5 Unless otherwise agreed between the Parties in writing, the Rental will be paid by Licensee to Ecash (Pty) Ltd per debit order into the Ecash (Pty) Ltd’s bank account as notified by the Ecash (Pty) Ltd in writing from time to time. Ecash (Pty) Ltd’s acceptance of a cheque constitutes an indulgence and Licensee will be liable in the amount of R250 for each cheque or debit order that is dishonoured or cancelled for whatever reason.

3.2 General

3.2.1 The Rental will be paid pursuant to 3.1. All other payments due by Licensee in respect of, inter alia, Upgrade Fees, Installation, Training, Customization, Enhancements, or other services will be payable within 14 (fourteen) days from date of invoice.

3.2.2 Licensee will reimburse Ecash (Pty) Ltd for: costs of parking at and travelling to and from any Licensee site; and all travelling, accommodation, subsistence and telephone expenses that Ecash (Pty) Ltd incurs in carrying out Support, Installation or other services.

3.2.3 All amounts exclude VAT, and will be paid in ZAR, without deduction, and free of any bank charges or exchange.

3.2.4 A certificate signed by any director of Ecash (Pty) Ltd (whose appointment it will not be necessary to prove) will constitute prima facie proof of any amount due and payable by Licensee to Ecash (Pty) Ltd for all purposes, including any legal proceedings.

3.2.5 Outstanding amounts will bear interest at the prime overdraft rate charged by Ecash (Pty) Ltd’s bank, compounded monthly in arrears.

3.2.6 Ecash (Pty) Ltd will be entitled to suspend the operation of the Software, Support, and all other services should any amount due by Licensee be outstanding, until such time as full payment has been made. Such suspension will not constitute a breach hereof.


4.1 Term

4.1.1 The Licensee’s rights to the Licenses and Support will commence on the Effective Date and continue for 12 (twelve) months or such other period as agreed in Schedule 2.1 (“Initial Period”).

4.1.2 On expiry of the Initial Period, or any Subsequent Period, and provided the Agreement has not been terminated, this Agreement will automatically renew to a month to month agreement, unless terminated by either party on written notice to the other no less than 1(One) calendar month prior to the expiry of the Initial or Subsequent Period.

4.2 Termination

4.2.1 This Agreement may be terminated by Ecash (Pty) Ltd with immediate effect if Licensee: does or causes any of the Contraventions to be done, or breaches 11 below; or fails to pay the Rental on due date despite having received notice;

4.2.2 This Agreement may be terminated by either party if: in terms of clause 16, the other commits a material breach hereof; the other commits an act that would, if it were a natural person, be an act of insolvency; the other is placed into liquidation or under judicial management, whether provisionally or finally; the other makes an assignment for the benefit of, or enters into a compromise with any of its creditors; a judicial manager, curator or trustee is appointed to the other Party, whether provisionally or finally;  the other is deregistered, dissolved, or ceases to carry on business; or

4.2.3 Clauses 11, 15, 17, 18, 19, and 20, and any other clause that impliedly survives termination, will survive termination hereof.

4.2.4 Licensee must, within 3 (three) Days of termination hereof: cease using (within its defined and ordinary meaning) the Software and Software Documentation; destroy all Media and back-up copies under its control; and ensure the Software is erased from all Hardware under its control


Licensee will not, without Ecash (Pty) Ltd’s consent, do or cause to be done, attempt, or permit any third party to do any of the following acts (“Contraventions”):

5.1 Customize, modify, merge or combine the whole or any part of the Software with any other software, documentation or data;

5.2 assign, distribute, pledge, transfer, sell, lease or otherwise deal in, dispose of or encumber the Software or the Software Documentation;

5.3 Use the Software or Software Documentation on another person’s behalf;

5.4 take steps to reverse engineer, decompile, disassemble or otherwise derive source codes or techniques for the Software;

5.5  permit any third person to have access to the Software or Software Documentation or to a copy thereof;

5.6 create a derivative work or otherwise modify the Software or any portion thereof;

5.7 Enhance the Software, or any part, provided the intellectual property rights to any improvements or Enhancements to the Software in contravention hereof will nevertheless vest in Ecash (Pty) Ltd;

5.8 infringe the intellectual property rights of Ecash (Pty) Ltd in the Software and/or Software Documentation;

5.9 Use the Software to develop similar systems, or for any purpose other than contemplated herein; or

5.10 Circumvent any anti-copying or protection measures in the Software.


6.1 Licensee will set out its requirements for Installation in the Project Plan, as agreed by Ecash (Pty) Ltd.

6.2 Licensee will appoint and make available resources to, inter alia: liaise with Ecash (Pty) Ltd; assist in compiling the Project Plan; test the Software; approve Deliverables; and otherwise assist in the development, Installation and Use of the Software, including Customizations and Enhancements thereto. Such resources will have sufficient knowledge and experience to carry out such obligations, be reasonably available, and have sufficient authority to make decisions.

6.3 Ecash (Pty) Ltd will install the Software pursuant to the Project Plan.


7.1.1 Should Licensee require Customization or Enhancement, Licensee will provide Ecash (Pty) Ltd with a change request outlining the nature and scope of the change required.

7.1.2 If Ecash (Pty) Ltd agrees to the request, it will provide an estimate of its fees therefor. Upon the Parties’ written agreement, such fee may be amortized over the remaining period hereof and added to the Rental, whereupon Schedule 9.2 will be amended accordingly. Failing written agreement, such fee will be payable pursuant to 3.2.1 above.

7.1.3 The parties will jointly: develop a Project Plan outlining the Deliverables and delivery dates of the Customization / Enhancement; prepare a specification document detailing the Deliverables; and agree on the costing. Ecash (Pty) Ltd will thereafter carry out the changes as agreed.

7.1.4 Any Customization / Enhancement will become part of the Software and subject to all the terms hereof.

7.1.5 Ecash (Pty) Ltd may, in its discretion, incorporate Enhancements into the Software provided the Enhancements will not adversely affect the functionality.


8.1 With the exception of 9.2 below, Licensee will not make copies of the Software, Software Documentation or any part thereof.

8.2 Licensee is entitled to make 1 (one) back-up copy of the Software and Software Documentation for business continuity purposes, which copies may only be used if the Software is rendered inoperable, and will be securely stored at the Licensee’s head office address or such other site as agreed in writing. Licensee will not at any stage, for whatever reason, have any right to the Software source code.

8.3 Licensee will: reproduce all copyright and trade mark notices on each copy of the Software and Software Documentation; maintain an up-to-date record of the number of such copies and their location; and upon request produce such record to Ecash (Pty) Ltd.


9.1 Licensee will ensure its System Administrator and all users undergo suitable training for the correct Use of the Software and Hardware.

9.2 Ecash (Pty) Ltd may, at its discretion, provide training, subject to Licensee paying Ecash (Pty) Ltd therefore as reflected in Schedule 9.2, or otherwise at Ecash (Pty) Ltd’s standard schedule of charges.


10.1 Licensee acknowledges and agrees that all intellectual property rights in the Software and Software Documentation, and in Customizations and Enhancements to the Software, will remain Ecash (Pty) Ltd’s property. Licensee will not acquire or be entitled to any right or interest therein, or in any way dispute Ecash (Pty) Ltd’s ownership thereof.

10.2 Any copyright, trademarks and other rights belonging to Ecash (Pty) Ltd may only be used by Licensee with Ecash (Pty) Ltd written consent.

10.3 If Licensee breaches this clause 11, or in any way detracts from Ecash (Pty) Ltd’s rights in the Software, Licensee will be liable to Ecash (Pty) Ltd for all and any damages suffered by Ecash (Pty) Ltd, without limitation.


11.1 Ecash (Pty) Ltd will provide Support as outlined in Ecash (Pty) Ltd Software Support Agreement, as applicable.

11.2 Any Support rendered  that is related to the software will be included in the monthly rental that is payable as per schedule 2.2, all other support will be charged pursuant to Ecash (Pty) Ltd standard schedule of charges, unless the Parties have agreed to the payment of a retainer fee for Support.

11.3 If it transpires that the root cause of a fault (in its ordinary meaning) was not due to a Fault, Ecash (Pty) Ltd will be entitled to levy a charge on Licensee for the Support pursuant to Ecash (Pty) Ltd standard schedule of charges.


12.1 Functionality

12.1.1 Ecash (Pty) Ltd will offer a five business day “cooling off” period whereby a full refund is applicable within the 5 day period and in addition warrant the Software will, for a period of 3 (three) months after the Effective Date, substantially conform to the Specified Functionality, meaning there is no material divergence from the Specified Functionality, and excluding divergences that do not materially impact on the Use. Failure of the Software to so conform will require Ecash (Pty) Ltd

12.1.2  The warranty in 12.1.1 above will not apply if the lack of Specified Functionality was caused by:  an act of God as detailed in 17 below;  a Disabling Event or Contravention;  misuse, neglect, improper installation, or repair or alteration of the Software by Licensee or a third person; defects in the Hardware; errors in third party software; or  changes required by Licensee to the Specified Functionality

12.2 Viruses and Locks

12.2.1 Ecash (Pty) Ltd warrants the Software will be free of viruses as at the Effective Date. Licensee will be responsible for ensuring the Software is free of viruses after the Effective Date.

12.2.2 Should the Software contain a virus at or before the Effective Date, Ecash (Pty) Ltd will do everything reasonably possible to clean the virus, failing which Ecash (Pty) Ltd will replace the affected Software.

12.2.3 The Software may contain a “lock” that allows Ecash (Pty) Ltd to disable the Software, which lock will not be viewed as a virus or Fault. Ecash (Pty) Ltd will be entitled to activate the lock if: the Agreement is terminated; or any Rental or fees due by Licensee remain outstanding.


12.3.1 Licensee warrants it has the requisite licenses to use such other software or data that it requires in conjunction with the Software.

12.3.2         Licensee warrants that it has not provided any false, misleading or inaccurate information to Ecash (Pty) Ltd

12.3.3 Ecash (Pty) Ltd does not warrant: that the Software will be fit for the purpose for which it is intended, notwithstanding that the intended use is known to Ecash (Pty) Ltd; that the Software is error-free; that Licensee’s use thereof will be uninterrupted; or the results of Use

12.3.4 Licensee’s sole remedy in the event of a breach of 12.1 or 12.2 above will be limited to the replacement or correction of the non-conforming component, at Ecash (Pty) Ltd discretion and expense.


13.1 Any equipment, electrical requirements, cabling or other infrastructure or Hardware required for successful Installation will be supplied by Licensee, at Licensee’s expense, and in place before the Effective Date. Ecash (Pty) Ltd will not be responsible for any damages caused from any such installation or supply.

13.2 Licensee will be liable for the replacement of goods loaned to Licensee and not returned in good order within 40 (forty) Days of delivery.


14.1 “Confidential Information” means, without limitation: any technical, financial, marketing, product or business information; trade secrets; business activities, practices or processes; designs, trademarks or logos; the Software, Software Documentation and any Faults; and any information that is not publicly available to the disclosing Party’s competitors, being information acquired by either Party from the other Party before or during the course of this Agreement, whether formally designated as confidential or not.

14.2  Both Parties are restrained from, and undertake in favour of the other that it will not, without the prior written consent of such other Party:

14.2.1 Disclose the other Party’s Confidential Information to any other person. Provided that it will be entitled to disclose Confidential Information to those of its staff who need to know the Confidential Information for the purpose of performing that Party’s obligations hereunder and who are under a similar confidentiality obligation; or

14.2.2 Use or copy the other Party’s Confidential Information for any purposes other than to perform its obligations hereunder.

14.3 This clause will not apply to information that is: trivial or obvious; already in the possession of a Party otherwise than as a result of disclosure by the disclosing Party to such Party; or in the public domain for reasons other than a breach hereof.


If either Party breaches a material term hereof and fails to remedy such breach within 10 (ten) Days of receipt of written notice requiring it to do so then the aggrieved Party will be entitled, without notice and in addition to any other remedies available to it, to cancel this Agreement or to claim specific performance, in either event without prejudice to the aggrieved Party’s right to claim damages.


16.1 Ecash (Pty) Ltd will not be liable for any consequential or special damages regardless of cause, including without limitation, damages caused by loss of data, loss of profits, lost opportunity costs or loss of anticipated savings, or resulting in expenses or wasted staff time.

16.2 Licensee’s sole remedy for direct damages from any cause whatsoever will be for Ecash (Pty) Ltd to use commercially reasonable efforts to remedy the breach at its expense. Failing which, Licensee will not be liable for costs in excess of the direct costs incurred in remedying such breach.

16.3 Ecash (Pty) Ltd will not be liable for Customizations or Enhancements made by Licensee or any other person, or for any damages suffered by Licensee as a result of the manner in which data, whether processed by the Software or not, is transmitted or stored

16.4 Ecash (Pty) Ltd will not be liable for, inter alia, the supply of accessories, internet access, website development, network and cabling. Licensee remains responsible for liaising with a provider of its choice for the supply of same, and will be liable for all associated charges.

16.5 It is Licensee’s responsibility to perform backups of its data and take preventative measures against viruses and unauthorized access. Ecash (Pty) Ltd will not be liable for any damage caused by any loss of data, viruses or unauthorized access to information.

16.6 If the full solution required by Licensee comprises services rendered by third persons, the identity of whom is known to Licensee, any claim Licensee may have against Ecash (Pty) Ltd in respect of or caused directly or indirectly by such third person will be strictly limited to the cession of Licensee’s claim against the relevant third person.


17.1 Neither Party will be liable to the other if performance is not possible due to events beyond its reasonable control, or an act of God, which includes without limitation: acts of Government; civil or military authority; acts of public enemy; war; riots; civil disturbances; accidents; fires; explosions; earthquakes; floods; lightening; strikes; labour disputes; shortages of suitable parts, materials or labour; delay or halt in a sub-contractor’s supply; magnetic interference; interruptions of electrical power or other utility services; viruses; hacking; unavailability of telecommunications services; backbone or network error.

17.2 If an act of God or other event beyond the reasonable control of either Party continues for a continuous period of 60 (sixty) Days or more, either Party may terminate this Agreement in writing.


18.1 Any notice under this Agreement will be delivered to the address of the Parties as set out in writing, being the address at which each Party agrees to receive all notices, or as amended on written notification to the other Party.

18.2 Any notice will be deemed to have been received: if delivered by hand, on the date of delivery; if sent by pre-paid registered post, on the 7th (seventh) Day after the date of posting; if sent by fax or email, on the 1st (first) Day following the date of dispatch.

18.3 If a notice is actually received by a Party, adequate notice will have been given, even though it was not delivered as described above.


9.1 Licensee will allow Ecash (Pty) Ltd, on 2 (two) Days prior written notice, access to its premises to audit Licensee’s compliance herewith.

19.2 Neither Party will, without the other’s consent, either during, or within 1 (one) year after termination hereof, employ or solicit for employment any employee of the other Party.

19.3 Licensee will not assign, cede or delegate any of its rights or obligations hereunder or any part thereof, or attempt to do so, without Ecash (Pty) Ltd prior written consent. Ecash (Pty) Ltd may assign its rights and obligations on 2 (two) months prior written notice to Licensee.

19.4 This Agreement is not one of partnership or joint venture, and neither Party is authorized to act on behalf of the other.

19.5 If any provision of the Agreement is invalid or unenforceable, such provision will be amended, if possible, to give effect thereto, and failing that, deleted. In neither instance will the remaining provisions be affected, which provisions will be upheld and of full effect.

19.6 No indulgence will be construed as a waiver of or otherwise affect any rights in terms hereof, or prevent a party from enforcing strict compliance herewith.

19.7 No undertaking, representation or warranty not included in this Agreement will be of any effect.

19.8 This Agreement replaces and supersedes all previous agreements (if any) between Ecash (Pty) Ltd and Licensee in connection with the Software, and constitutes the whole and only agreement between the Parties relating to the subject matter in question.

19.9 No amendment, variation or cancellation hereof will be binding unless in writing and signed by both Parties.

19.10 A Debit Order instruction is to be signed and completed. The amount shown in paragraph 9 of the proposal is in addition to any amounts you are currently paying.

19.11 Internet is required throughout the installation to facilitate remote maintenance and application updates. If there is no Internet access and a site visit is required to rectify a problem which ordinarily would be done remotely then the call out will be charged at our current rate.

19.12 A fully functional antivirus policy must be installed and applied. If despite our recommendation a client does not install anti-virus software and a virus problem is experienced, any call outs which result as a consequence are expressly omitted from any Maintenance Contracts and will be charged for.

19.13. In the event of any default by the Customer of any provision of this agreement, the Customer hereby consents and

authorizes the company to furnish the name, credit record and repayment history of the Customer to any credit bureau as a

delinquent debtor, it is also agreed that the Company may use any means to verify the information contained in this document.

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